Rules of procedure

In case of discrepancies between the French and the English text, the French text shall prevail

 INTERNAL REGULATION (consolidated version of 22/10/2010)

The present internal regulation is adopted by the Board of Directors of the Association “The Bridge – Forum Dialogue a.s.b.l.”, pursuant to article 15 of the Statutes of the Association. The first version was adopted by the Board at its meeting of 14 December 2000, it was thereafter amended by the Board at its meetings of 26 July 2007 and 15 July 2009.

TITLE I – BOARD OF DIRECTORS

The decisions of the Board of Directors may also be adopted by way of written procedure, unless at least three members of the Board of Directors object.

Any decision of the Board of Directors shall be recorded in the minutes.

The secretariat of the Association shall draw up the draft minutes and submit them for approval to the members of the Board of Directors. The final version of the minutes shall be signed by the President of the Association. A copy of the signed minutes shall be sent to the members of the Board of Directors, the Executive Committee and the auditor.

TITLE II – EXECUTIVE COMMITTEE

Pursuant to article 15 of the Statutes of the Association, an Executive Committee shall be established for the daily management and execution of specific tasks of the Association. The members of the Executive Committee shall be appointed by the Board of Directors. The Executive Committee should in principle hold one meeting per quarter. The President and the other members of the Board of Directors shall receive the documents and be invited to the meetings of the Executive Committee.

The secretariat of the Association shall draw up the draft minutes and submit them for comments to the members of the Executive Committee. The minutes shall be approved at the next meeting of the Committee and signed by the member in charge of the secretariat of the Association. A copy of the signed minutes shall be sent to the members of the Board of Directors, the Executive Committee and the auditor.

TITLE III – ADMINISTRATIVE MANAGEMENT

  • Day-to-Day Operations

 

The day-to-day operations of the Association shall be managed upon the initiative of the Secretary General of the Central Bank of Luxembourg (hereafter, the “BCL”), as long as the presidency of the Association is ensured by the BCL. The Secretary General shall report to the President and the Executive Committee.

  • Banking Management

 

The Association shall have a current account and a savings account with a bank chosen by the Executive Committee. In principle, the banking transactions are executed electronically, in compliance with the rules in place at the general secretariat of the BCL. The banking transfers may only be executed after the signature of at least a member of the Executive Committee.

The amount of the free reserve should in principle be deposited into the savings account.

  • Accounting

 

The invoices shall be accounted by the accounting services of the BCL. The accounting plan shall be determined by the Board of Directors.

  • Billing

 

The invoices shall be addressed to the Association and payed at the initiative of the secretariat of the BCL.

  • Website

 

The Association has a website www.forum-dialogue.lu, which shall include at least the following headings accessible to the public:

  • Purpose of the Association
  • Statutes and internal regulation
  • Governance
  • Mention of the auditor
  • Conferences
  • Annual accounts.